Ever paid the same invoice twice? With manual processes, it's hard to keep track of how many times a paper bill has been printed and passed around. With Lightyear, we'll provide that visibility and catch these duplicates before they even make it to your accounting software let alone be paid! "How?" do I hear you ask?
Well, Lightyear has a feature that will automatically flag duplicated bills by showing this icon next to a duplicate bill in any of the Approval tabs. The duplicate flag appears based on the supplier name and bill number from the data extracted. Because of the accuracy Lightyear provides, we'll be able to match these and flag these for your attention for every copy sent in multiple times.
How to use Duplicate Icon feature
1. In Review you can see this bill has the red duplicate icon next to the bill advising you that it recognises the bill as a duplicate. Click on the icon.
2. You should now be in Archive where the duplicate bills are presented.
3. From here, you can delete the duplicate bill, review the data and decide which bill you wish to delete. In this case, as we already have one in the Archive (which means it's been exported to your accounting software), we can trash the copy that sitting in Review.